Bulk Upload

As a Brightspot user, you can bulk upload Articles, Events, Images, and Attachments.

Images and Attachments

Images include standard image files like .jpg, .png, and even .svg. Attachments include document formats like .docx, .pdf, and .xls, among many others. Images should be uploaded at the largest size available.

The Brightspot Upload widget allows editors to upload a multiple files or a folder right from the dashboard. Clicking on “select” opens a popup window, where editors can choose the file type, name, who it was created by, etc. and upload. Alternatively, editors can drag and drop files/folders into the widget to get the same view.  

The upload allows all uploaded files/folder to be saved with the same information, provided in the form shown below. This allows editors to edit in multiple files at the same time during the upload.

Example Use Case: If you are uploading multiple images in preparation for creating a new article or gallery, click on “select” or drag and drop files to the Upload widget. A popup window will appear to allow you to fill in additional bulk information fields prior to saving the upload.

Articles

Articles can be uploaded from a CSV file, including full HTML. Since the files are comma-delimited, any field that may contain commas should have quote marks (") placed around the content. If you're uploading HTML in the body field, this means that HTML attributes may need to be surrounded in single quotes instead of double.

1. Open a Search window by clicking in the search bar at the top of the CMS editor.

2. 

   

   In the Create New section , use the dropdown to find Articles CSV Importer.
3. Click New.
4. Download the CSV Template linked to ensure that your CSV column titles and title order matches the columns in the template exactly. If the order or titles of the columns do not match correctly, your articles may not be correctly imported.
5. If any text fields contain commas, the field value must be wrapped in quotation marks, e.g. "event,description". Excel or Google Sheets will do this automatically when exporting to CSV.
6. You can set a Section and Tag for all articles imported here, if desired.
7. If you’d like your imported articles to be imported to a certain workflow status, type the workflow status in the Workflow State field. Make sure that the workflow status you set is an existing workflow status for articles on your current site and is spelled correctly.
8. Click Import when ready.

Events

To use this feature you must have access to the Upload Events as CSV area. If you have access, you will find it within the hamburger menu, under Admin > Upload Events as CSV. If you do not yet have access, contact your college Brightspot administrator or websites@byu.edu.

1. Download the CSV template linked as a reference and create a csv of events which match the following. Column names in the csv you upload must match the column names on the template exactly. These columns include:

   1. Title: (Required) the visible name of the event
   2. Internal Name: use if you want the event to have a different name for internal CMS use
   3. Description
   4. Start: (Required) in format "MM/dd/yyyy HH:mm" ("10/19/2019 19:30")
   5. End: in format "MM/dd/yyyy HH:mm" ("10/19/2019 19:30"). If not present, event will be set as 'Has No End Time'
   6. Is All Day: use value "TRUE" to set Event as 'All Day'. Note: multi-day events will automatically be set as 'All Day'
   7. Ticket Price: in format NN (e.g. '10'). If not present, will be set as 'Tickets: No'
   8. On-Campus Location: if On-Campus - to match an existing Location in the CMS, use the location's 'Internal Name' value.
   9. Off-Campus Location: if Off-Campus - to match an existing Location in the CMS, use the location's 'Internal Name' value
   10. Contact Name
   11. Phone
   12. Email
2. If any text fields contain commas, the field value must be wrapped in quotation marks, e.g. "event,description". Excel or Google Sheets will do this automatically when exporting to CSV.
3. Upload your CSV file in the field called “Csv File”
4. If all events in the upload share the same venue and/or category, select appropriate values from the drop-downs.
5. Hit SAVE.
6. New events are saved as drafts, and need to be reviewed before publishing.